Here for a Good Time, and a Long Time: Ephemera in Open Collections

Ephemera, by its very definition, was never meant to stick around. Defined as items that have been preserved despite the fact that they were not intended to be at their time of production, the term is used to describe commonplace paper objects like flyers, menus, event tickets, postcards, and more.

Valentine’s card (1919) from the Tremaine Arkley Croquet Collection

While some ephemera may seem kitschy or frivolous on the surface, it can also be a form of historical documentation, providing a glimpse into its period of creation. Ephemera can act as a portal to a bygone era, demonstrating the aesthetic, linguistic, and cultural trends of its time.

Broadside (1988) from the R. Mathison Collection

History & Context 

“Ephemera” etymologically originates from the Greek word “ephēmeros”, meaning “lasting only a day”. Usage of the word can be traced as far back as Aristotle’s works, and by the mid-1800’s, “ephemeral” had been widely adopted to describe generic, printed items.

Cigar label (after 1888) from the Phil Lind Klondike Gold Rush Collection

The categorization of materials as ephemera is not as simple as it may seem. Scholars agree that its scope is ever-shifting, and that as cultural trends change, so does our definition of the term.

Archivist and writer Rick Prelinger argues that ephemeral objects become less ephemeral the more historical significance they’re prescribed. Nevertheless, the categorization endures, and special collections libraries and archives continue to preserve these “minor transient documents of everyday life”.

Ephemera in Open Collections

As one can imagine, ephemera from many different regions, eras, and social contexts exists within UBC Open Collections, providing additional context to the historical photographs and documentation with which it resides.

Menu from the Cabin Cafe (1912) from the Uno Langmann Family Collection of BC Photographs

Below, we take you on a tour through some of the ephemeral wonders of Open Collections.

Wallace B. Chung and Madeline H. Chung Collection

The Wallace B. Chung and Madeline H. Chung Collection contains ephemera related to the lives of Chinese Canadians in the 19th and early 20th centuries, including letters, business records and even election ballots.

These items provide insight into the social and cultural values of Chinese Canadians at this time and illuminate the history of local Chinese families, businesses, and organizations.

Card for Pan-Pacific Women’s Conference (1937)

Also represented in the Chung Collection are the early years of the Canadian Pacific Railway company. Ephemera from this period includes menus, pamphlets, baggage tags, and travel tickets.

Ticket envelope (around 1938)

These items are often eye-catching and colourful, revealing the aesthetic sensibilities of their time. They also reveal the era’s prevailing cultural desires—to travel, to be worldly, to explore.

However, some ephemeral items related to the Canadian Pacific Railroad illuminate the darker nature of Canadian travel at this time, with several pamphlets and posters employing colonial, orientalist, and otherwise harmful racist tropes to advertise domestic and international journeys. These materials depict Indigenous and non-Western people as exotic or “other”, while insisting that settler Canadians are more than welcome to travel to their homelands. Just as ephemera can shed light on the past’s more innocuous trends, it can elucidate its problematic cultural mores, too.

Note: As with all content in Open Collections, inclusion of these materials in the Chung Collection is not an endorsement of their messaging. They have been retained for transparency and to demonstrate the social conditions of their time. 

R. Mathison Printing Collection

Another treasure trove of ephemera is the R. Mathison Collection. Robert Mathison Jr.’s Vancouver print shop produced materials for local businesses from 1886-1890.

Wall calendar advertising printing services (1886)

The collection includes business cards, advertisements, and raffle tickets, and enables its viewer to imagine the Vancouver business landscape of the late 1800’s. It also provides a fascinating look at the marketing trends of the time.

H. Colin Slim Stravinsky Collection

The H. Colin Slim Stravinsky Collection documents the life of Russian composer and conductor Igor Stravinsky through letters, scores, and photographs. Ephemera in this collection includes concert programs and sheet music, as well as Stravinsky memorabilia like stamps and postcards.

Sheet of 100 postage stamps depicting Igor Stravinsky (1982)

These materials are evidence of Stravinsky’s cultural impact, and, more broadly, of the enduring cultural impact of classical music during the early to mid 20th century.

The everlasting allure of ephemera

Whether you’re a history buff or a kitsch collector, an ephemera-guided journey through time can be a source of great wonder and delight. The value of these materials lies in their ability to illuminate the seemingly mundane, but nonetheless meaningful quotidian events of eras past.

Bumper sticker (between 1968-1973) from the Berkeley Poster Collection

While it may seem fundamentally contradictory, it’s safe to say that ephemera is here to stay.

“ATYPON – Access Denied” error impacting Wiley, Sage, AAS, Science Journal and more

Users will see a “ATYPON – Access Denied” error when trying to access a large number of publisher websites.

ATYPON is a platform provide that many publishers use to allow them to authenticate users. Multiple Universities are seeing this problem.

As a workaround, please use the OpenAthens Proxy by placing this text in front of the URL you are trying to access – https://proxy.openathens.net/login?qurl=

ATYPON is working on the issue and will get this resolved as soon as possible.

New Books at the Law Library – 25/06/17

LAW LIBRARY level 3: HV1559.C3 L37 2024
M.D. Lepofsky, Swimming Up Niagara Falls! The Battle to Get Disability Rights Added to the Canadian Charter of Rights and Freedoms (CNIB Beyond Print, 2024).
Online access: https://doi.org/10.22329/wyaj.v39.8579

LAW LIBRARY level 3: KF3821 .H35 2025
M.A. Hall & D. Orentlicher, Health Care Law and Ethics in a Nutshell (West Academic, 2025).

LAW LIBRARY level 3: KF4290 .B87 2025
S.L. Burr, Entertainment Law in a Nutshell, 6th ed (West Academic, 2025).

LAW LIBRARY level 3: KF4550.Z9 W53 2025
T.E. Baker, Constitutional Analysis in a Nutshell, 4th ed (West Academic Publishing, 2025).

LAW LIBRARY level 3: KF5402 .G4 2025
R.M. Levin & J.S. Lubbers, Administrative Law and Process in a Nutshell, 7th ed (West Academic, 2025).

LAW LIBRARY level 3: KF8205 .C36 2025
W.C. Canby, Jr, American Indian Law in a Nutshell, 8th ed (West Academic, 2025).

Records management at UBC: What are university records and how do I manage them?

An illustration of a laptop, books, folders and papers, together against a blue background.

Excerpted and adapted from What does the Records Management Office do? on the UBC Records Management Office (RMO) blog.

Each time you write an email, buy material for your unit, or propose a new project in a departmental meeting, you’ve created a record. That email, that purchase requisition and payment receipt, and those meeting minutes are all types of records that may need to be referenced again at some point in the future.

Besides UBC’s human resources, records are one of the most valuable resources at UBC. They provide evidence of decision-making, detail rights and responsibilities, show legislative and institutional compliance and document our celebrations—in short, they represent all the work we do. UBC’s university records encompass all recorded information—physical and electronic—created through administrative activities. The Records Management Office (RMO) at UBC provides services that can help faculty and staff improve their record keeping practices.

Do I need to keep every record forever?

Records come in several flavours. In general, records can be:

  • transitory (temporary, not important after a while)
  • operational (important for years to satisfy administrative, government, audit or legal commitments), or
  • archival (important to the history of the unit and should be kept permanently at the University Archives).

At UBC, we don’t keep all of these records types indefinitely; instead, records are managed according to UBC’s Retention Schedules, which are published on the RMO website. A Retention Schedule guide is available here (insert link to blog post)

How do I know what types of records I have?

The Records Management Office can help you identify any records of archival value and can work with your unit to conduct annual record surveys to identify what types of records currently exist within your unit, and what to do with them. Reach out to the RMO team to get started.

Looking for more records management tips and best practices? Find more on the RMO website.


The Records Management Office (RMO) at UBC provides a unified approach to records management, supports overall effective information management, and leads the transition to electronic records management at UBC in an efficient, secure, and sustainable manner. Learn more about available services, training and best practices on the RMO website.

How language revitalization boosts Indigenous health

New research shows that reviving Indigenous languages may do more than preserve culture—it may also improve public health.

2025 Employee Recognition Award winners announced

From left to right: James Bachmann, Anton Nonin, Caitlin Lindsay, David Cumming, and Dr. Susan E. Parker.

UBC Library is pleased to announce that Caitlin Lindsay, David Cumming, Alexandra Kuskowski, James Bachmann, and Anton Nonin are the 2025 recipients of UBC Library Awards. Each year, the Library Awards Program shines a light on faculty and staff who have demonstrated exceptional creativity, innovation, leadership, excellence and a dedication to customer service through their work.

The awards were presented during the 2025 UBC Library Summer Recognition Awards Ceremony, held on Tuesday, June 10, 2025.

Congratulations to this year’s award recipients, and thank you to everyone who participated by submitting nominations.

Employee Excellence Award – Caitlin Lindsay

Caitlin Lindsay (Access Services Librarian, Borrower Services) is the winner of the 2025 Employee Excellence Award, which recognizes those whose track record for quality work is matched only by the kindness, compassion and respect that make their contributions so effective.

Caitlin exemplifies UBC Library’s core values of openness, belonging, connection and curiosity. She is known for being collaborative, working closely with the Head of Koerner Library and Koerner teams, as well as other branches and units across UBC campuses. She consistently works to make processes clear and effective, improving access to resources and even updating signage.

Innovation Awards – Alexandra Kuskowski and James Bachmann

Alexandra Kuskowski (Learning Services Librarian, Chapman Learning Commons) and James Bachmann (Instruction Librarian, Law Library) are the winners of the 2025 Innovation Award, which recognizes Library employees who have demonstrated new and innovative ways of performing existing processes or who introduced a new library service or program that benefits employees and library users.

Alexandra serves as the Chair of the UBC Library Basic Indigenous Reference Training, and has shown ongoing and crucial support for this program. Her work on this training supports both UBC Library’s Strategic Framework and the Indigenous Strategic Plan. She has also disseminated the core learning through conferences. Her work has demonstrated an innovative and proactive response to the critical goals set within the Indigenous Strategic Plan.

James helped to found and develop the new Canadian Access Legal Citation Guide, an open access, bilingual legal resource. This new citation guide is a free, inclusive alternative to the standard legal citation guide, which exists behind a paywall. He led approximately 15 law librarians from across the country to develop and finalize the guide, which is now available to anyone needing to cite legal materials.

Unsung Hero Award – David Cumming

David Cumming (Information and Reserve Assistant/Facilities Liaison, Woodward Library) is the winner of the 2025 Unsung Hero Award, which honours colleagues who keep UBC Library’s programs, services, and infrastructure running. When they do their jobs well, their work is seamless and often goes unnoticed.

David helps to ensure that his branch facilities are well maintained to support the needs of students, faculty, staff, researchers and community. From monitoring equipment and supplies to stack maintenance and even trouble shooting technology, his work is crucial to the library functioning smoothly.

Leadership from Within Award – Anton Nonin

Anton Nonin (Senior Rights and Permissions Assistant, Digital Initiatives) is the winner of the 2025 Leadership from Within Award, which recognizes library employees who demonstrate leadership through their ability to inspire engagement in others, and who goes above and beyond for the betterment of their workplace.

Anton’s leadership shines through his actions, by fostering collaboration and providing mentorship to his team in an inclusive environment. He is a calm presence, who brings a detail-oriented and solutions-focused attitude to his work to improve systems and support his colleagues.

Congratulations to this year’s Library Recognition Award winners!

Library Catalogue is Down

UBC Library Catalogue is currently not working https://webcat.library.ubc.ca

IT is working on it. Links to print books from Summon and other sources will not work while it is down.

Chung | Lind Gallery Summer Hours

Due to staffing changes, the Chung | Lind Gallery will have reduced hours for summer 2025.

The planned summer opening hours are:

  • June 11-14, 2025: Open from 10 am-5 pm
  •  June 17-28, 2025: Closed
  •  July and August, the Gallery will be open Wednesdays to Saturdays from 10 am-5 pm

As opening hours are subject to change, please check the hours portal for the most up-to-date information.

During our reduced hours, we will have limited availability for guided tours and class visits.

We invite you to enjoy our audio highlights tour, our audio guide, or our 360-degree virtual tour. You can also browse digitized materials from the Chung and Lind Collections, and enjoy stories from the Chung | Lind Gallery Blog.

If you have any questions, please feel free to contact us through the RBSC contact form or by sending an email to rare.books@ubc.ca. Thank you again for your understanding and interest in the Chung | Lind Gallery!

It’s the Cream of the Crop!

Many thanks to guest blogger Gabriella J. Cigarroa for contributing the below post! Gabriella is a graduate student at the UBC School of Information and recently completed a Co-op work term with Rare Books and Special Collections Library.


It’s the Cream of the Crop!: The B.C. Dairy Historical Society Collection

As a Co-op Project Archivist in Fall 2024, I processed the B.C. Dairy Historical Society collection. Since 1998, the B.C. Dairy Historical Society (BCDHS) has collected a breadth of records documenting the history of the provincial dairy industry. Used to write books including Jane Watt’s Milk Stories: A History of the Dairy Industry in British Columbia, 1827-2000 and High Water: Living with the Fraser Floods, this collection includes a wealth of journals, photographs, and records from provincial dairy organizations and producers. Materials originated from the Fraser Valley Milk Producers’ Association (now known as Agrifoods, and owners of Dairyland until 2001), Palm Dairies (a dairy local to Vancouver that was bought by Dairyland in 1989), and assorted dairy industry professionals and enthusiasts. 

Some photos of my favorite finds in the collection are shared below: 

RBSC-ARC-1875-AR-04: St. Charles Evaporated Cream [cow-shaped clock]

RBSC-ARC-1875-AR-07: [Movie camera and attachments]

A movie camera owned by Neil Gray, who was a driving force in the B.C. dairy industry as a previous General Manager for the Fraser Valley Milk Producers’ Association, Director of the National Dairy Council of Canada, President of the B.C. Dairy Council, and member of the B.C .Dairy Historical Society.

 

RBSC-ARC-1875-SPLP-07 – Approaching Prospects. One of two LPs from the 1940s, records of salescasts presented by the Milk Industry Foundation that were used to evaluate and teach dairy salesmen. Each is a one-of-a-kind reference recording, used to test the master recording before making copies to distribute.

 

 

As of 2023, dairy was the top agricultural commodity in B.C. This collection documents the work of dairy co-operatives, producers, and other industry professionals to develop that market.  

If you think about us the next time you visit the dairy aisle at your local grocery store, please contact RBSC about making a research visit. 

UBC Library receives the David Suzuki fonds

Photos of Dr. David Suzuki and Dr. Tara Cullis

Image credit: David Suzuki Foundation

UBC Archives has received the David Suzuki fonds, an archival collection that chronicles the professional work of internationally recognized scientist, environmentalist, and broadcaster Dr. David Suzuki.

The collection is a treasure trove that includes book manuscripts, handwritten notes for speeches delivered by Dr. Suzuki throughout his career, correspondence relating to his published articles, his broadcasting and literary career, and his work in the Department of Zoology at UBC, materials from the David Suzuki Foundation, audio cassettes, research materials, photographs, video recordings of his CBC television series The Nature of Things, and much more.

We sat down to talk about the archive with Dr. Suzuki and Dr. Tara Cullis, award-winning author, former faculty member of Harvard University, president of the board and co-founder of the David Suzuki Foundation, and partner of Dr. Suzuki. Regarding their ties to UBC, Dr. Suzuki is a UBC Professor Emeritus and Dr. Cullis is a UBC alumnus and recipient of the 2016 UBC Alumni Global Citizenship Award.

Our conversation explores how they decided to donate these materials to UBC, highlights from the archive, and how these materials can support future climate research.


Q: What motivated you to donate this archive to UBC?

Cullis: We are inundated with stuff, so we’re always trying to clear house somewhat and find a better home for some of the treasures that we have. But also, [these materials are] a record of a lot of interesting things that have happened over the years, and we don’t have a place for them. We don’t have the skills of an archivist… We chose UBC since that’s where David had been based for so long and had such a vibrant lab.

Image: Dr. David Suzuki in the Department of Zoology lab, 1978. UBC Open Collections.

Suzuki: I’d never thought about my legacy, and it was really Tara who saw the opportunity. I thought if I was going to leave it somewhere, UBC was the obvious place to leave it to, because I’d spent my whole life here. And maybe there’s a PhD student that might actually find it of interest.

Q: What would you say are some of the highlights of the archive for you? Are there any particular materials you’re excited for people to discover?

Cullis: I know one of them is David’s letter from Prince Charles—he was then Prince Charles—which David got about 40 years ago… I think [that letter] really opened our eyes to how profound an understanding of the environment, and the issues involved, Prince Charles had… That letter that he sent, which I think is about 11 pages, handwritten, it’s one of our treasures.

Suzuki: That’s a whole thesis in itself. That letter was so revelatory. He was a young prince, the king-in-waiting… He was still a young man then, but he had nailed the environmental issues. He said at the beginning [of the letter] that someone had put a speech that I had given on his desk, and he had read it. And he kept pulling things out of my speech that he agreed with.

“We chose UBC since that’s where David had been based for so long and had such a vibrant lab.”

Q: How have your views on environmental issues evolved over the years?

Suzuki: I began my public speaking career as a geneticist, and I was very concerned about the way genetics had been applied in the past and the potential of genetic engineering. So I was really focused on my discipline of science and the effect on the public, but over time, increasingly, I became more involved in environmental issues.

And so my speeches, which all began [with a focus on] genetics, became more of an introduction into my more recent concerns…. When I began speaking about genetics in the 1960s, I thought cloning was going to take decades. The speed with which scientists have acquired technological control [over genetics] has been absolutely amazing. Who could have ever dreamt that we would not only be able to decipher the entire human genome by the year 2001, but that we can now make genes at will. Back in the 1960s and 1970s, it was unthinkable that we would have the technology to actually go in and alter specific genes.

“I began my public speaking career as a geneticist, and I was very concerned about the way genetics had been applied in the past and the potential of genetic engineering.”

Q: How is this evolution reflected in the archives?

Suzuki: My speeches are very interesting because I write out all of my speeches longhand. If you look at a speech I gave in 1965, and one that I gave in 1970 and in 1975, I think it would be a very interesting to see the evolution of my thinking, because certainly my ideas now about the environmental impact are fundamentally different from 1962.

Cullis: I would like to look back at early warnings, and just see how far along we are on that kind of checklist of things that were going to happen. That’s a bit of research I would like to do.

Image: Dr. Suzuki delivering speeches in 1971 (right) and 1990 (left). UBC Open Collections.