The University Archives website has recently been updated and content from the previous version is currently being migrated. During this transition, some pages or resources may be temporarily unavailable.
An archived version of the previous website is available via the Internet Archive’s Wayback Machine here: https://web.archive.org/web/20260119042159/https://archives.library.ubc.ca/
Thank you for your patience during this transition.
We are seeing reports of users seeing blocked access to CPS. We are investigating.
Please use the workaround link here – https://resources.library.ubc.ca/page.php?details=cps&id=674
Users are unable to access Factiva Journals and left at a Factiva Login Page.
eResources is investigating. In the meantime, please use the Factiva link on the Resource Page which still works – https://resources.library.ubc.ca/page.php?details=factiva&id=543
You can search for the journal you wish to access there.
Photo courtesy: geralt via Pixabay
The Banff International Research Station for Mathematical Innovation and Discovery (BIRS) holds mathematical workshops at several locations worldwide, and creates video recordings of presentations held during these workshops.
BIRS has been a long-standing project partner with cIRcle, collaborating over a decade ago to build an automated deposit feed of these video recordings from the Banff location. This innovative initiative received wide informal and formal recognition, and over time, expanded to capture recordings from the Oaxaca location. This resulted in deposit of over 9000 items to cIRcle’s BIRS Workshop Lecture Videos collection in UBC Library’s Open Collections, leading to millions of user views, and hundreds of thousands of user downloads.
The automated deposit feed was paused in summer 2021 due to limited resourcing, and cIRcle is pleased to share that in collaboration with BIRS and UBC IT, it re-launched in November 2025 with numerous enhancements. The re-launch aligns the workflow with current repository requirements and best practices, including provision of openly available videos of higher quality, and expanded descriptive metadata.
Moving forward, content is received weekly from the Banff site, anticipated to average approximately 1000 presentations across 50 workshops annually. A previously present 6-month deposit delay has been removed, so presentations are made available in cIRcle within weeks (or even days!) of workshop conclusion, providing more immediate access to all. Via cIRcle, this content is indexed widely by various discovery layers and search engines (including Google), extending the reach, discovery, and use of these recordings.
The workflow monitoring has also been enhanced, ensuring smooth operations with responsive interventions as-needed, and that all content is received fulsomely and accurately. The workflow steps have also been streamlined to integrate further with cIRcle’s digital preservation activities, ensuring a sustainable workflow for long-term stewardship.
While only the Banff location is initially included in the re-launched workflow, cIRcle and BIRS will continue to collaborate and identify future opportunities to add additional locations (such as the UBC Okanagan location) to the automated deposit feed.
Should capacity and priorities permit, cIRcle may also explore further descriptive metadata enhancements.
While a large majority of cIRcle’s content is text-based content, cIRcle accepts many non-textual teaching and research outputs, such as lecture and workshop recordings. Explore a sample of alternative research outputs in cIRcle.
If you have any questions about this project or other potential deposits, please contact the cIRcle Office.
LAW LIBRARY level 3: K3585 .G46 2026
S. De Vido, D. Russo & E. Tramontana, eds, Gendering International Legal Responses to Environmental Chronic Emergencies (Edward Elgar Publishing, 2026).
LAW LIBRARY level 3: KJE7012 .P37 2025
D. Parashu, The EU Goes Digital: The Digital Services Act, the Artificial Intelligence Act and the Cyber Resilience Act Within the Internal Market's Context (Logos Verlag, 2025).
Some users are seeing are ‘’Access not authorized’ error when trying to access Pitchbook and/or re-create their account to access. We are working with Pitchbook to resolve ASAP
Image courtesy of UBC Library Communications and Marketing
The cIRcle Office is happy to announce updates to the cIRcle File Naming Conventions! Consistent and thoughtfully-considered file naming standards facilitate the discovery and long-term preservation of cIRcle items, so the changes made to cIRcle’s File Naming Conventions aim to align with broader best practices. This ensures that that cIRcle is well-equipped to preserve and provide access to the works of UBC and its community. In addition, the sharing and promotion of these revised conventions can help cIRcle submitters understand why the file names of their content may be changed during cIRcle processing.
For graduate students preparing to submit their theses or dissertations to cIRcle, we recommend you review the Submitting Theses and Dissertations to cIRcle or Submitting Creative Arts Theses and Dissertations to cIRcle (MFA or MMus students only), which have also been updated to align with the broader Conventions.
Simply put, file naming conventions are standards used to name files consistently. They are commonly discussed in the context of research data management, but their use extends far beyond that—file naming conventions exist as a part of countless organizations and facilitate services all around us. While choosing file names might seem like a relatively small consideration in the context of a larger organizational workflow, file names can have significant impacts on a much wider scale. For example, if file names aren’t descriptive enough, it becomes difficult to identify and understand the files. However, when file names become overly long, they become far more prone to corruption, with the possibility for the permanent destruction of files.
In this way, creating a file naming convention is something of a balancing act, and one that requires a lot of research! By documenting the cIRcle File Naming Conventions, we aim to remove the burden of file naming research from our submitters, while ensuring transparency in the necessary work to ensure that their files conform to a standard that can be consistently applied.
Upholding good file naming conventions is vital to ensuring access, preservation, and ongoing maintenance of materials held in cIRcle. File names should be both human- and machine-readable, meaning that the people and computer software interacting with cIRcle files are able to recognize, understand, and process the file names. Additionally, using file names that meet the standards of best practice ensures that content can be found, used, and maintained for as long as possible.
Updating cIRcle’s file naming conventions for repository submissions began as one of cIRcle’s 2024-2025 Unit Plan goals. cIRcle’s 2024-25 cIRcle Digital Repository Research Assistant, Fraser Sutherland, wrote a comprehensive report reviewing cIRcle’s existing file naming conventions and current best practices more broadly, resulting in numerous recommendations.
After the recommendations were reviewed and prioritized by the cIRcle Office, the implementation phase of the project began in Winter 2025-26 via an iterative drafting process by the current Digital Repository Research Assistant, under the guidance of the cIRcle Digital Repository Librarian and cIRcle Library Specialist. The changes went live in late January 2026.
Our updates include the additions to permitted characters, more detailed and comprehensive instructions, updated examples, new guidelines around multi-file deposits, and more. These updates also extend beyond changes to practices—we also chose to expand the rationale behind our Conventions, to provide users with a deeper understanding of what file naming conventions are, and the impacts to the discovery and preservation of their work.
We hope the information we have provided can help readers understand the deeper principles behind why these choices in our Conventions were made, fostering a more complex and nuanced understanding of file names that they can take into future research, employment, or general digital asset management settings.
Interested in learning more about file naming best practices? Check out UBC Library Research Data Management: Why is file naming important?, or consider attending an upcoming Data Bites Workshop on file naming best practices!
Are you a UBC faculty member, student, staff, or community partner interested in submitting your work to cIRcle? If so, consult our Submissions page for more information or contact us!